HR Senior International Administration with German | Senior Administrativo/a RRHH Internacional con Alemán

Do you love having fun and enjoying every second? This is how we believe work should be!

The HR department is waiting for you!

What can we say about us? We are flexible, dynamic, and always up to date with what’s going on out there and we have the best teams in our offices!

We create experiences, smile! You found us!

Your mission: prepare and execute HR administrative tasks for the organizations in Austria, Germany, Netherlands, and Switzerland. Support the HR Business Partner and the HR Payroll & Administration Senior Manager on administrative tasks.

What will the role entail?

HR Administration

• Process all starters/leavers and contractual changes in HR databases (contract overview/SAP Success Factors). Issue letter of confirmation when needed.
• Inform Payroll Provider on starters and leavers from the company and other related matters (f.e. sick notes).
• Liaise with IT department to update on starters/leavers.
• Prepare all contracts of employment and starter packs.
• Update/administrate absences and holidays.
• Process references and other requested documents.
• Ensure copies of all payroll documentation, contractual changes, and other personnel-related matters are filed timely and correctly;
• Chase all statutory / company documents to ensure complete files are present for all employees.
• Support the (Sr.) HR Payroll & Administration Senior Manager & HR Business Partner.

Payroll Administration

• Prepare new starter information, leavers and employee changes on a monthly basis, ensuring that the correct authorization is obtained.
• Liaise with all involved managers to prepare monthly spreadsheets detailing all overtime and commission payments.
• Calculate the commission amounts for Retail/Office in all countries.
• Calculate bonuses for Retail/Office in all countries.
• Liaise with Finance department to process payments.
• Issue annual and monthly payslips.
• File all paperwork for audit purposes.
• Deal with payroll queries.

Reports

• Send various reports to HR Manager: headcounts SAP Success Factors, staff turnover, holiday and sick leaves.
• Monitor and follow up on timely receipt of various reports from store managers and HQ Spain.  

Health & Safety

• Be Head of ERO for the Netherlands.
• Monitor all required ERO licenses
• Start, update and check evacuation plans and RI&E’s when needed.
• Help store managers with Evacuation Plans for stores.
• Manage H&S for DACH.

Policy / Internal Communication

• Implement and communicate new policies and procedures to employees when needed.

HR Advisory

• Legal advice (especially in Germany), health and safety issues (especially in the Netherlands), providing documents concerning the employment. 
• Knowledge of labor law in Germany is required (terminations, holidays, contracts, contract types, notice periods)
• Knowledge of labor law in the Netherlands, Austria (Switzerland) is a pre but will be required to learn on the job. Therefore affinity with legal matters is required.

Who will you report to?

Payroll & Administration Senior Manager